Keeping tabs on every assignment or to-do item can be simply hectic. That’s why having a To-Do app can really help. While there are numerous task organizers and management applications to choose from, some are clear favorites or rank as the best in the market.
Here we look at the top 10 task management apps to give you an easy time choosing the one that suits your schedules.
What are the TOP-10 To-Do Applications?
- Microsoft To-Do
- Google Tasks
- Microsoft Planner
- Microsoft OneNote
- Things 3
- Apple Reminders
1. Microsoft To-Do
Microsoft To-Do is a free app that allows you access to basic to-do features.
- It’s free to use To-do app
- Calendar syncing
- Allows for file attachment
- No subscription fee- It has free functionalities like file attachment, calendar syncing, and adding reminders.
- Compared to Todoist, its subtasks work well where each subtask has its due date and notes.
- Lacks filters and cannot be tailored to suit your workflow.
- Lacks natural language processing
- Syncing limited to Outlook only
Verdict: Microsoft To-Do is a free app that can save you the subscription charges and offers most of the basic functions.
Todoist lets you keep track of your to-do list in one package without the need to crack your head trying to recall.
- Task creation and sorting in the order of priority
- Task labeling with due dates
- SMS and Email notifications
- Natural language processing- Todoist is the best app to organize your tasks assigning them due dates and color-codes.
- Can be accessed from android app stores and task addition is possible on any gadget that gets you online.
- Highly flexible- Todoist can be tailored to suit your work organization.
- Sub-tasks cannot be indented – The todoist subtask function does not work in its inbox view.
- The annual subscription of $36- To get the advanced options like filters and calendar sync its quite expensive.
Verdict: The app is compatible with Mac, Windows, iOS, Android, and Chrome. It is the best when it comes to natural language processing.
3. Google Tasks
Provided by Google, Task is a free app that helps you organize your to-dos, with additional features such as Google calendar and Gmail.
- Task organization in list form
- Drag and drop feature for tasks
- Drag emails on Gmail into Google Tasks for scheduling
- Works well with other Google apps- Dragging tasks from other Google apps like Gmail is easier and quicker.
- Works best with Google calendar- Updating or checking tasks on Google calendar is very fast.
- Completed tasks feature- It’s only Google Tasks that allows you to clear all completed task at once
- This app does not allow for recurring tasks
- No sorting- Tasks only store your to-dos without sorting them into the order of priority or date making it difficult to manage
Verdict: Tasks are great if you want to prepare a to-do list based on other Google apps.
TickTick is a good app to help you organize your workflow, add reminders, and help you manage your time well.
- Instant reminders
- Data backups activated
- Sends location-based alerts
- Relatively cheap- TickTick offers similar features as Todoist and more at $28 annually
- Added features- The app has an in-built Pomodoro timer that allows you to add more tasks at the start or end of a given list
- “My Day” functionality- It helps choose the tasks to work on for the day
- Does not allow for calender syncing unless with the premium plan
- Restricted free plan- The free plan only allows 9 lists with each containing 99 tasks and 19 subtasks on each task
Verdict: TickTick is a great app for sharing lists and assigning tasks, with other great additional features.
It’s one of the best apps when it comes to collaboration. It helps you organize all your to-do lists with much ease.
- Card creation with images, checklists, and other attachments
- Drag and drop option for cards activated
- Cards and External calendar sync possible
- Integration with other applications
- Instant updates- Any change is updated automatically
- Easy to add colleagues- Members not in the plan can get invited via their email address
- Lacks in-built calendar
- No tags for a task, with labels restricted to 12 tasks only
- No large file sharing unless on the subscription plan
Verdict: Trello is an affordable easy -to -use a to-do app that allows for tasks sharing across several departments.
6. Microsoft Planner
Microsoft Planner is a project management tool that is designed to help you create boards and tasks within the organization. Information dissemination is by a click of a button.
- Drag and drop functionality
- Checklist management and categorization
- Can schedule events and send email notifications
- Automatic notification of changes to all members in the plan
- Planner Hub screen that allows you to add details such as tasks progress
- Allows for individual task labels, descriptions, and comments
- Does not allow non-members to participate. They must be part of the plan through Office 365
- Limited checklist on each task with up to 20 checkboxes
- Lacks @tag feature
Verdict: Planner comes with Office365 making communication with members of a given plan easy and faster.
7. Microsoft OneNote
OneNote app allows you to take notes digitally, organize, and share while keeping them safe.
- Add Audio notes, online videos and files
- Share notes with colleagues and friends
- Mark important notes with To-Do tags
- Cloud syncing makes accessible on multiple devices
- Simple-to-use interface
- Allows for outlook integration
- No Google calendar sync
- No task management feature thus no notifications
Verdict: OneNote gets your notes organized, sorted, and easy to edit with to-do tags to help you locate your tasks easily.
8. Things 3
It’s a simple and effective to-do list app that allows you to sort and arrange your checklist in order of priority.
- Tasks and checklist management
- Can add tasks due dates
- Drag and drop feature to organize and sort tasks
- No subscription fee- Unlike other apps, you only buy Things 3 app once and you are good to go.
- Well designed interface
- Wonderful design
- Lacks free version
- Limited to Apple products only- For android users, this is not your task management tool.
- Does not have collaboration functionalities
Verdict: If all your gadgets are Apple products then Things 3 is an awesome task management tool especially with its great design.
9. Apple Reminders
iPhone, Mac and iPad users enjoy the in-built to-do list app to add their tasks as well as sort them.
- Drag and drop feature that allows for instant changes to you to-do lists
- Can share the list with colleagues and friends
- Easy-to-use checklist management
- Reminders are location-based
- Can sync with several devices
- Clean interface
- No elaborate to-do features
- Lacks a time tracking feature
Verdict: The free task management app is easy to use and allows you to share tasks via iCloud.
Microsoft’s acquisition of Wunderlist came with a discontinuation notice. However, if you haven’t migrated yet, be assured you can still use the app to keep track of plans and to-do items.
- Cross-platform support for Windows, macOS, Android, iOS, and Chromebook.
- Duplicate and share lists
- Notifications and reminders to get you better organized
- Support for file attachments, including from Dropbox
- Integrates with Microsoft Outlook, Zapier, Slack, and Trello
- API for extensions
- Easy to use interface
- Fast and responsive
- Unlimited storage
- Needs Microsoft account
- Can’t upload backgrounds
Verdict: Wunderlist might have been discontinued, but remains as one of the top task management apps.
This is a great online to-do list organizer where you can set all your tasks and mark them when they are done.
The list will be saved when you come back to the page. Keep track of your daily routine – and it is free!
Verdict: Great tool if you need something really simple, effective, and web-based.